AV/IT Trello Board

• No label

CTS Certification

Wondered if you might be interested in this? [https://www.avixa.org/certification-section/CTS](https://www.avixa.org/certification-section/CTS "‌") I did the CTS years ago, and it was fairly straightforward. I imagine it would be useful in filling any knowledge gaps (not that I think you have any significant gaps), and give confidence knowing you have an industry standard qualification.

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Document mid-long term plan

E.g. next 3 years. Let's get buy in from the church, so that we have a plan and people can get onboard with it. It gives time for budgeting, and for people to ask any questions and/or make suggestions.

• Video

Allow Graham to use his laptop on the stage

I think we should prioritise this. I hadn’t realised how keen Graham is to get this sorted. It’s quite a convoluted process at the moment to get slides onto the Quelea laptop - taking up more of Graham’s and Ops' time than it should.

• No label

Run a troubleshooting training session

Invite as many along as possible. Create some faults that could occur in real-life. Take turns in trying to fix them. The aim being to: - Teach fault-finding strategies - Help everyone understand the systems better - Give increased confidence and knowledge to help on Sunday mornings

• No label

Look at booking a safe working at height course

@neiljgrant thought this may be worth thinking about for us + any others on the AV team you feel could benefit.

• Audio

Velcro ties for coloured XLR cables

• IT

DECT base station move or add repeater

• Audio
• IT

Setup mute group for band + foldback speakers

Could have a music “scene” providing it’s easy to switch to, and people remember to use it (i.e. to allow different ambient mic settings).

• Audio

Add sound bar to foyer TV and release foldback monitor for use

sound bar needs to have accessable control for volume. Maybe helpful to have sound coming from direction of the screen but will still be in sync with rotunda and not video on TV. It will be very helpful to free up a network point above bookcase and a working foldback for musician use

• IT

Church Secretary SharePoint

dedicated SharePoint space for church secretary, perhaps OneDrive vault. ideally it would need more authentication to access than standard areas move old data from USB stick somewhere safe

• Checklist

Checklist ideas

Where can I see the source for the checklist? Can we have clickable images so you can view details?

• Audio

Select sax mic

One idea: [https://www.musicstore.com/en_GB/GBP/Audio-Technica-AT8418-UniMount-Microphone-Instrument-Mount/art-PAH0007347-000?campaign=GShopping/GB&ProgramUUID=fAgKAQMEuNgAAAGSS8FiaHEs&gad_source=1&gbraid=0AAAAABp3CuirgCxCeoyeOplMaaPq75Gfh&gclid=CjwKCAjwq7fABhB2EiwAwk-YbF17Hvh0QI_DbNRuggLCUshMjUI_BUDSIMNTylbla7PKljLh7vScaxoCtfYQAvD_BwE](https://www.musicstore.com/en_GB/GBP/Audio-Technica-AT8418-UniMount-Microphone-Instrument-Mount/art-PAH0007347-000?campaign=GShopping/GB&ProgramUUID=fAgKAQMEuNgAAAGSS8FiaHEs&gad_source=1&gbraid=0AAAAABp3CuirgCxCeoyeOplMaaPq75Gfh&gclid=CjwKCAjwq7fABhB2EiwAwk-YbF17Hvh0QI_DbNRuggLCUshMjUI_BUDSIMNTylbla7PKljLh7vScaxoCtfYQAvD_BwE "smartCard-inline")

• No label

Try out rotating lower hall

would the window be ok behind the screen?

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Improve LH accoustics

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Improve Rotunda accoustics

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record LH default settings

currently PC gain vertical, slider -3 main 0

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Safeguarding training as an annual internal requirement

short and to the point, how do concerns get reported and reminder of processes in place

• IT

Data protection training for staff, trustees, and volunteers handling personal information

• IT

Cybersecurity training for staff, trustees, and volunteers handling personal information

• ChurchSuite
• IT

change CS admin PIN

keep tablet PIN the same, but send out new PIN with rota reminders

• ChurchSuite
• IT

CS twilio integration for SMS sending

• No label

improve lower hall cupboard

build bespoke shelves to better utilise the space, - cut out so mixer can be used - better space for keyboard, mic stand etc - more robust/safer

• No label

GCW data purge

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Updated QR code for checklist

https://checklist.farnhambaptist.uk/av/

• Audio

Formalise responsibility for control of Lower Hall volume with stewards

Previous title: What happened to the lower hall room monitor/steward? Had a minor problem this morning where, due to lower-than-usual numbers of people in the lower hall, the sound was too loud. The stewards came to the sound desk but I couldn’t change anything as the levels looked okay for the stream. They didn’t know how to adjust the volume in the room. I showed them how to adjust it after the service. But didn’t we used to have a room steward/monitor who had this as their list of responsibilities? Has that silently disappeared? Perhaps some time ago as nobody else I’ve spoken with seems to remember this arrangement! My proposal is to try to reinstate this again, if possible.

• Video

Order new projector

list of projector info [https://docs.google.com/spreadsheets/d/1_MscIVAdocEdUK1dukGsLZGI_ujgxbaynnKOyv5V6sU/edit?gid=0#gid=0](https://docs.google.com/spreadsheets/d/1_MscIVAdocEdUK1dukGsLZGI_ujgxbaynnKOyv5V6sU/edit?gid=0#gid=0 "smartCard-inline")

• Audio

Understand the static noise issue

We had static across multiple channels for about 10 minutes agan this morning. This isn’t the first time it’s happened, and it’s possible other times that have been described as radio mic interference are actually this issue too. It’s likely to be an electrical issue, not helped by either (a) the bass amp, and (b) the induction loop. Let’s use this ticket to keep track of the setup each time this occurs. Things we should try next time it happens: - Briefly switch off the induction loop, see if the problem goes away - Unplug the bass amp XLR from the back of the sound desk, see if the problem goes away - Let the rest of the team know about trying these things, so they are prepared Things we should proactively consider doing: - Use a separate DI box for the bass amp - Look into power conditioners with EMI filtering (does our existing power supply do this?) - Isolate the induction loop driver power supply, so it’s separate to the sound desk - See whether a newer induction loop driver would provide better EMI supression (could we even swap drivers between the rotunda and lower hall temprorarily as a test?) - Get a quote for a replacement induction loop, if we don’t already have one, so we’re not running a loop around the edge parallel with the multicore - Look at getting the digital multicore

• No label

Setup GEQ for main output for the current room and bypass Behringer EQ

Reducing the need for aggressively EQing each microphone

• Video

HDCP needs to be turned off on the input the apple TV box is plugged into

• No label

Create training documents for use when training people on sound and video

I think it would be helpful to have: 1. A checklist to ensure that every aspect has been fully covered in training 2. A reference that people can take with them following the training and use as a refresher. I’m thinking #1 would be easy to do, even if we aren’t able to do #2 yet.

• Video

Get NDI box working in the lower hall

• Video

Investigate why the Sony camera doesn't reliably turn on

two separate issues - camera not turning on reliably (battery emulator issue?) - perhaps dodgy cat5 cable or socket going into extender at desk end (wiggle cable and lose SIG light and image but LINK light stays on)

• Audio
• Checklist
• Video

Make Livestream feedback address visible to those on duty

• IT

Swap to new network switch

• Video

Sort out better PSU for HDMI DA in lower hall

• Audio

Wire an Extron to 2 balanced 1/4" jacks - for Lower Hall

• Checklist

Add to check list info about BlackMagic input freezing - click on source and BM Video then deactivate + activate

Might be worth adding a screenshot @neiljgrant ? If you’re able to grab some and add to this card I’ll add them in. I would, but I’m not entirely sure of this process myself.

• No label

training session on video side

Katherine Connor Ben

• No label

camera presets update/check

• ChurchSuite

ChurchSuite - check in process

we need to move to the new check in process ahead of the move being forced on us

• ChurchSuite

ChurchSuite DBS/Safegurading flow

4 flows: - Recruitment - DBS application + annual update - Safeguarding training - Overall? Need to understand the processes we do so we can update the flows Ben created. Need to be able to deal with 3 types of DBS (children, adults, combined) + perhaps with 3 levels of check (normal, enhanced, barring list) Tags for need DBS based on ministries, (children, adults, trustees, staff…)

• No label

Look at making a read-only version of this Trello board available to anyone who wants to see it.

This would give greater transparency, so people can see the work that is being done and the plans we have. It will hopefully increase positive engagement.

• Video

Send Birddog camera away for repair

• Video

Use/fix Cat6 for Lower Hall projector

improve video connection to projector and have a backup connection available

• Audio

Setup LH Bluetooth receiver

add instructions too?

• No label

OBS settings + dacast setup updated, as live stream didn't work 17/8

Couldn't connect messages, on the third attempt it seemed to connect but nothing appeared for viewers. Went through debugging with dacast support after service. Changed to their new invest setup, currently in beta but about to be launched. Connects without issues and worked for 15 minutes

• Video

write up proposal for projector for deacons and church meeting

Does this need any additional work, @neiljgrant or can it be moved to complete / deleted now?

• Audio

Fold backs setup rationalised

Aux5=Foldback A to Aux 8=Foldback D (currently Aux5+Aux6 are output using the 1/4” outputs A&B rather than the actual aux outputs) Suggested setup: A is on piano (but need to check this channel doesn’t have any issues) B+C on stands in front of musicians D is by the drummer

• Video

Make it easier to flip the birddog camera

This was Graham’s idea: Build a script to easily flip the camera (e.g. if it flips mid-service). Thoughts: - Could we add a streamdeck button for this? - Birddog have a REST API, so creating the script would likely be trivial: [https://birddog.tv/api/](https://birddog.tv/api/ "smartCard-inline") I appreciate this will hopefully only be needed in the short-term, but may be a quick fix anyway. Plus any learnings could be used for other types of automation if wanted.

• Audio

Get all musicians (who want to be) set up on the foldback app

There is an electronic wifi form on Churchsuite to sign (we _think_ people need to be invited to sign this, rather than a link being shared)

• Audio

Sort out sound for lower hall pc

Current issues: - Multiple restarts are often required to get HDMI audio working (though I suspect if it’s switched first on the switcher then it would be okay - need to verify this) - Huge variation in sound levels (not sure if this is just between apps, or if it changes randomly) Potential solutions: - Use minijack out instead of HDMI. Should be relatively simple now we have the mixer - Look at setting up a separate box with Linux (the risk being I think this may confuse some mid-week users though) - use line inputs rather than XLR for output from switcher [KE: I don’t think this fully explains the variance though]

• Audio
• Video

Sunday extra checks

Check on stream/overflow - Ambient levels - Drum levels Check loop in MH & LH Check GC ipad connection to appleTV works for pres & bible study

• Audio

Buy GCW a mic so we can have the Audio Technica mic back

• Video
• Audio

Update the lower hall AV instructions on the back of the cupboard door

• Checklist

Add "OBS can be sent to screen" item to the checklist

The baptism camera couldn’t be sent to screen on Sunday: - It could be seen on OBS and the stream. - I talked Jayne through it on the phone today - it was fixed by using the right-click menu in the same way we sometimes need to do for the screen on the back wall. - There is a down-side to adding an item to the checklist that we don’t always need - we need to weigh-up the benefit vs making the checklist too bloated. We could always have a separate baptisms section, but there are other occasions where we need this too.

• Video
• Audio

Fixes from last weekend

Things that need checking/fixing. Lower Hall: - We have a broken HDMI cable from where Friday Group pulled things out (thankfully one we can easily replace). The monitor output is currently being sent to the projector as that was the quickest and easiest thing to explain what to do over the phone on Sunday. Rotunda: - Check the lectern and radio mics are working okay. These weren’t working at times on Sunday, but not sure if these are technical issues. - Get the sound desk ready for next use. It’s currently a bit of a mess - The OBS output couldn’t be sent to the projector [OBS preview not setup correctly]

• Video
• Audio

Train some others on baptism setup

Aware that neither of us are around for the baptism service on 25th May. I know we can set this up in advance, but we could really do with having one or two people who know how this is setup in case things go wrong. Camera setup Hand-held radio mic

• IT

Setup laptop for Phil

Win 11 Office FDE Firefox

• Checklist

Update checklist for new lower hall audio setup

• Audio

Move ambient mic to a separate page on sound desk

Reasons for suggesting this: - This was turned up in the room on Sunday morning, causing loud feedback twice (I’m as certain as I can be that this is what happened, as the fader is currently up on the desk and best explains what can be heard on the recording) - There’s always a risk it could be muted accidentally - It uses a fader on the first page that could free up a channel for the band

• Audio

Check in to radio mic issues (was rechargeable AA batteries)

We had a radio mic issue today (lots of crackling/interference) which we suspect is a battery issue, as the transmitter was only on 1 out of 3 bars (on the new radio mic). I’ve checked the 5 x AA batteries with the battery tester, and in the charger: - 2 x Batteries a good (give 3 bars on the radio mic) and charge - 2 x Batteries (the ones in the radio mic today) are borderline good on the tester, and I came up with errors on the charger even when I put them in different slots. - 1 x Battery is even worse, only going midway on the tester, and seemingly not charging. I’ve taped the 3 dodgy batteries together and left them by the sound desk. Ops have confirmed there are normal AA batteries in the office should we need them before we can get replacements.

• ChurchSuite

ChurchSuite process children into new groups